Email Applying for a Job

A job application email is a covering letter in email form: a subject line naming the post and its reference, a salutation to the named person or "Dear Sir", a first paragraph saying which post you are applying for and where you saw it, a second on why you fit, and a close noting that your CV is attached.

The question: Write an email applying for the post of a computer operator.

The format

The header, for an application

The Subject line must name the post and, where the advertisement gives one, its reference. An employer sorting applications reads subject lines before anything else, and this is the one context where a vague subject has a real-world cost as well as a mark.

• ✓ Application for the post of Computer Operator (Ref. 14/2026)
• ✗ Job application · ✗ Applying
• Address it to the person named in the advertisement if there is one, otherwise to a role.

Opening — post, source, fit

The first paragraph does three things in three sentences: which post you are applying for, where you saw it advertised, and one line on why you are suitable. Do not open with a greeting or with your life story.

Body — evidence, briefly

One paragraph of evidence: your qualification, any relevant experience or training, and the particular skills the advertisement asked for. Match the words of the advertisement where you honestly can, because that is how applications are sorted.

• Name the qualification and the year.
• Give the skills the post actually asks for, not every skill you have.
• Keep it factual — the CV carries the detail, the email carries the argument.

Close — attachment and availability

State that your CV is attached, say you are available for interview, and close with Yours faithfully and your full name. A phone number under the name is appropriate in a job application even though it is not in other emails.

Model answer

Model answer (about 150 words)

To: [email protected]

Subject: Application for the post of Computer Operator (Ref. 14/2026)

Dear Sir,

I wish to apply for the post of Computer Operator advertised in The Daily Star on 2 September 2026. I believe my qualifications and training match the requirements set out in your advertisement.

I completed my HSC from Dhaka College in 2025 with GPA 4.83, and I have since finished a six-month diploma in computer applications at the Bangladesh Computer Council training centre, covering word processing, spreadsheets and database entry. During the course I worked for two months as a part-time data entry assistant at a local trading firm, where I handled daily sales entry and monthly reports. My typing speed is 45 words a minute in English and 30 in Bengali.

My curriculum vitae is attached. I should be glad to attend an interview at any time convenient to you.

Yours faithfully,

Md Rakibul Hasan

01712-000000

What earns and loses marks

• Name the post and the reference in the subject line — it is how applications are sorted and it is the first thing marked.
• Say where you saw the advertisement and on what date. It shows you are responding to a specific vacancy rather than sending a circular.
• Give evidence, not adjectives. “45 words a minute” is worth more than “excellent typing skills”.
• 🚨 Never claim a qualification you have not described. In an exam answer, invent consistently — a diploma mentioned in the email should also appear in the CV if one is asked for.
• Close with the attachment and your availability, then stop.

Mistakes to avoid

• ✗ Subject: Job application ✓ Subject: Application for the post of Computer Operator (Ref. 14/2026)
• ✗ I am a hard-working and sincere person with excellent computer skills. ✓ My typing speed is 45 words a minute in English and 30 in Bengali. — evidence replaces adjectives