English · Application
Application for Permission to Hold a Cultural Programme
Model application to the headmaster for a Victory Day cultural programme.
An application tying the programme to an occasion and answering the objections of class time and cost.
How to write it
- Tie the programme to an occasion — a national day, the end of the year, a farewell. A cultural programme without a reason is harder to justify.
- Give the date, the duration, the venue and the expected audience.
- Say who will perform and who will rehearse them, and when rehearsals would take place.
- Address the two usual objections directly: lost class time and cost.
Model
Date: 5 September 2026
To
The Headmaster
Shaheed Bir Uttam High School, Feni
Subject: Application for permission to hold a cultural programme.
Sir
With due respect, we the students of your school beg to state that no cultural programme has been held since the pandemic, and the students now in Class X have never taken part in one. We wish to hold a programme on the afternoon of 16 December, Victory Day, in the school hall.
We propose a programme of about two hours, from three in the afternoon, consisting of patriotic songs, a recitation of poems on the Liberation War, a short drama prepared by Class IX and a dance by the students of Class VI. About four hundred students, teachers and guardians would attend. Rehearsals would be held after school hours on Saturdays and Mondays only, so that no class time is lost, and our music teacher has agreed to supervise them. The students' welfare fund will meet the cost of decoration and refreshments, so no expenditure would fall on the school.
We, therefore, pray and hope that you would be kind enough to grant us permission to hold the programme and to allow the use of the hall on that date, and oblige thereby.
I remain,
Sir,
Your obedient student,
Prova Rani Das
On behalf of the students, Class X
Frequently Asked Questions
Because it answers the question of why now. Victory Day, Independence Day, Pahela Baishakh or a farewell for the outgoing batch each give the programme a reason, and a request tied to a date on the calendar is much easier to approve than one that is simply wanted.
Lost class time and cost. Saying that rehearsals will be held only after school hours on named days, and that a students' fund will meet the expenses, disposes of both in two sentences and is the most useful paragraph in the application.
Yes, briefly. Naming songs, recitation, a drama and a dance, with the classes responsible for each, shows the programme has been planned rather than merely proposed, and it lets the headmaster see that it is appropriate for the occasion.
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